THE ADJUTANT GENERAL'S DEPARTMENT

OHIO NATIONAL GUARD

HUMAN RESOURCE OFFICE

2825 WEST DUBLIN GRANVILLE ROAD

COLUMBUS, OHIO 43235-2789

AMENDED 11 APRIL 2008-TO READ INDEFINITE NTE

INDEFINITE NTE 11 APRIL 2010

ARMY TECHNICIAN VACANCY ANNOUNCEMENT NUMBER: 08-314-T

OPENING DATE: 09 APRIL 2008                          CLOSING DATE: 09 MAY 2008

POSITION TITLE, SERIES/GRADE:              SECRETARY (OA)

                                                                                70042000-GS-0318-05

SALARY RANGE: $30,414 - $39,533

LOCATION AND UNIT OF ASSIGNMENT:       CSMS BLDG 16

                                                                                   ROOSEVELT ST.

                                                                                   DEFENSE SUPPLY CENTER

                                                                                   COLUMBUS, OH 43218

AREA OF CONSIDERATION: ALL QUALIFIED APPLICANTS who are Current Military Members of the Ohio Army National Guard.  NOTE: IF YOU ARE AN AGR AND ARE SELECTED FOR THIS POSITION, YOU WILL BE REQUIRED TO VACATE YOUR AGR STATUS.

_{SUCCESSFUL APPLICANT WILL BE ASSIGNED TO A COMPATIBLE MILITARY POSITION IN AN APPROPRIATE UNIT OF ASSIGNMENT IN THE OHIO NATIONAL GUARD.}

COMPATIBILITY INFORMATION: ARMY; ENLISTED        

MOS/AFSC’S COMPATIBLE TO POSITION: CMF-42            

MINIMUM MILITARY GRADE: PV1              MAXIMUM MILITARY GRADE: GM

THIS POSITION IS BEING ANNOUNCED IN ACCORDANCE WITH STATE MERIT PROMOTION PROCEDURES AND COLLECTIVE BARGAINING AGREEMENT.  WEARING OF THE APPROPRIATE ARMY/AIR UNIFORM IS REQUIRED WHILE EMPLOYED IN THIS POSITION.  PERMANENT CHANGE OF DUTY STATION (PCS) FUNDS ARE NOT AVAILABLE. DUE TO MANNING RESTRICTIONS, THIS POSITION WILL BE FILLED WHEN MANNING AND FUNDING BECOME AVAILABLE.

DUTIES: This position is located in an Army or Air National Guard organization or unit. Its purpose is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Organization (s) serviced is subdivided into subordinate segments which are supervised through one or more levels of supervision or is of limited complexity where extensive responsibility exists for outside coordination. Participates in the management of the office by applying a good working knowledge of the organizational functions and procedures in order to relieve the supervisor(s) of clerical and administrative support work.

GENERAL EXPERIENCE: Experience performing any combination of the following tasks: typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand).

SPECIALIZED EXPERIENCE: GS-05 Must have 6 months of experience which has provided the applicant with:

1.  Experience in the performance of clerical or administrative duties which demonstrates that the candidate has a basic knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name or functional area.

2.  Experience in the operation of a manual, electric, or automatic typewriter to include; correct spacing and arrangement, punctuation, capitalization, and grammar of typed material.              

3.  Experience in taking and transcribing personal, telephone, or conference dictation.

4.  Experience in planning and coordinating meetings, such as scheduling, reserving meeting rooms, notifying participants, arranging travel for staff, to include making hotel reservations, keeping in touch with staff enroute, preparing travel vouchers, etc.

5.  Clerical or administrative experience in establishing filing systems, filing material, searching for and obtaining required information from files, and the disposal of materials.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): 

1.  Knowledge of the organization and function, sufficient to refer visitors, telephone calls, and mail.

2.  Skill in operating a typewriter.  Knowledge of grammar, spelling, punctuation, and required formats.

3.  Skill in taking and transcribing dictation.

4.  Ability to keep supervisor's calendar, to arrange meetings and conferences, reserving conference rooms and notifying all participants; making travel arrangements, typing travel vouchers and reports.

5.  Ability to establish a filing system, to classify, retrieve, and dispose of materials.

SUBSTITUTION OF EDUCATION:  NOTE: College Transcripts are required if you wish to use Education as a substitution for experience or if a degree is a requirement for the position.  A copy of the transcript must be submitted with the Job Application. Study successfully completed in a college, university, technical or vocational school may be substituted for experience at the rate of one year of study (30 semester hours or 20 classroom hours of instruction per week for 6 months of experience).   Maximum credit is 6 months of specialized experience.  Courses must be directly related to the work of the position.

EVALUATION PROCESS:  Applicants will be evaluated solely on information supplied in the application. Experience will be evaluated based on relevance to the position for which the application is made and whether it is full-time or part-time. Individuals not reflecting experience and/or educational requirements, will be found disqualified and not eligible for interview.

HOW TO APPLY:  Apply for this position by submitting any format of resume that includes appropriate information outlined below. The use of an optional application for Federal employment (OF 612) or the traditional SF 171. In any case, submission of the supplement to Federal application for employment (attached to this announcement) is recommended in addition to your application. All applicants must indicate MILITARY MEMBERSHIP STATUS, UNIT OF ASSIGNMENT AND RANK on their application.

APPLICATIONS MUST CONTAIN:  Announcement number, title and grade(s) of the job for which you are applying. Full name, mailing address, day/evening phone numbers (including area code), Social Security number, country of citizenship (most Federal jobs require United States citizenship), reinstatement eligibility (if required, attach SF 50, proof of your career or career-conditional status), highest Federal civilian grade held (also give job series and dates held), education: name and address of high school (including zip code if known), date of Diploma or GED, name and address of any colleges/universities (including zip code if known, majors, type and year of any degrees received. If no degree, show total credits earned and indicate whether semester or quarter hours). Send a copy of your college transcripts if you wish to substitute education for experience.

WORK EXPERIENCE:  Provide the following information for your paid and non-paid work experience as it relates to the job for which you are applying (do not send job descriptions). Job title (include series and grade if Federal). Duties, accomplishments, employers name and address, supervisor’s name and phone number, starting/ending dates (month/year), hours per week and salary. Indicate if we may contact your current supervisor.

OTHER QUALIFICATIONS:  Job-related training courses (title & year), skills (example: foreign languages, computer software/hardware, tools/machinery, typing speed) certificates/licenses (current only), honors, awards and special accomplishments, example: publications, memberships in professional or honor societies, leadership activities, public speaking and performance awards. Give dates but do not send the documents unless requested.

EQUAL EMPLOYMENT OPPORTUNITY:  All qualified applicants will receive consideration for position vacancies without regard to age, race, color, religion, sex, national origin, lawful political or other affiliations, marital status, membership or non-membership in an employee organization, or to any handicap which does not interfere with accomplishment of position requirements. 

NOTE: Selected individual(s) will be required to participate in electronic fund transfer for all payments as a condition of employment.

NOTE:  A pre-employment physical exam may be a requirement for hire.

NOTE:  It is illegal to mail applications at Government expense.  Applications received via this method will not be considered.

NOTE: Selected individual(s) must be MOS/AFSC qualified an assigned to a compatible MOS/AFSC position(s) in a unit compatible with position.

APPLICATIONS MUST BE RECEIVED IN THE HUMAN RESOURCE OFFICE,

AGOH-HRO-TN-S (see above address) BY 16:00 (4:00 PM) ON THE CLOSING DATE.

Applications can be emailed to: hroappsoh@ng.army.mil

Applications can be faxed to: (614) 336-7052

OHIO NATIONAL GUARD

Supplement to Federal Application for employment

Point of Contact for this information is:
Customer Service Section at 614-336-7051 or 7454 or 7453